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Due Process Policy and Procedure

I. Introduction

This Due Process Policy and Procedure is for students in the baccalaureate portion of the BA/MD Program and outlines the course of action that can be taken if a student fails to maintain academic or professional standards. This also outlines the course of action for student petitions and appeals. As described below, BA/MD students follow the UNM Student Grievance Procedure for disputes over the assignment of grades. Other academic disputes are addressed under this BA/MD Due Process Policy and Procedure and not the UNM Student Grievance Procedure.

II. Course/Faculty Dispute

BA/MD students have the right to pursue grievances related to individual courses and faculty pursuant to Article 2 in the Student Grievance Procedure. Please see the UNM Pathfinder ‐ Student Handbook for details.

III. Student Petitions

BA/MD students have the right to petition for exception to the BA/MD Program’s policies. The BA/MD Student Petition Committee will review all student petitions regardless of request (unless medically related‐‐please see below). This would include, but is not limited to, requests such as curriculum substitutions, housing, working in first year, BA/MD scholarship toward study abroad experience, Leave of Absence, etc. The BA/MD Student Petition Committee is an ad‐hoc committee of the BA/MD CCSP Eligibility & Professionalism subcommittee. The membership of the BA/MD Student Petition Committee is listed below. If petition is medically related, the BA/MD SOM Director will review petition in consultation with members of the Student Petition Committee. If a BA/MD student believes that they have a disability for which they need accommodations, the student should contact UNM's Accessibility Resource Center. If the student's petition claims they have a disability, the student should be referred to Accessibility Resource Center. ARC staff may, if appropriate, assist the BA/MD Program in evaluating the petition.  For medically related petitions, the Program may request that the petition be supported by a letter from a physician, the BA/MD SOM Director will review the petition in consultation with members of the Student Petition Committee. This policy and procedure will allow for the BA/MD SOM Director to evaluate medical circumstances with the appropriate consultant. Please email attached petition to the Program Manager as instructed above.

It is highly suggested, but not required for students to communicate with their BA/MD academic advisor to discuss their petition plans before submitting a petition. The advisors are the students’ advocates so this communication will allow the advisors to discuss the student’s wishes, advise the students on Program policy and procedure, student petition timeline, communicate with appropriate CCSP faculty if applicable, etc. Student petitions should include the following in an attached word document and sent to the BA/MD A&S Program Coordinator via email.

  • Address to "Student Petition Committee"
  • Attached to email as Word Document
  • Date
  • State reason of petition
  • Why student believes petition should be considered
  • Action plan if applicable
  • Supporting documentation if applicable
  • Include closing with UNM email
  • Student ID number

The Student Petition Committee members are listed below. Please note that the decision may be made in consultation with ad‐hoc members from the CCSP Eligibility & Professionalism subcommittee.

  • SOM BA/MD Assistant Director
  • SOM Program Manager
  • A&S BA/MD Director
  • A&S Associate Director
  • A&S Program Manager
  • Academic Advisement Specialist (student advocate – not voting member)

IV. Appeal of Student Petition Committee Decision

A student who disagrees with Student Petition Committee’s decision is entitled to appeal that decision to the BA/MD SOM Director. The request for an appeal must be made in writing, stating the reasons why the student disagrees with Student Petition Committee’s decision, and must be received within 15 business days from the day the Student Petition Committee’s letter was e‐mailed. Should the student fail to notify the SOM Director in writing of his/her appeal within 15 business days, this shall be considered a waiver of his/her right to an appeal and the Student Petition Committee’s decision shall become final for the BA/MD Program. The SOM Director will review the appeal and make its decision within 10 business days to sustain or overrule the Student Petition Committee. If the original student petition is medically related and reviewed by the SOM Director, the student’s appeal should include the following in an attached word document and sent directly to the BA/MD Executive Director via email.

  • Date
  • Address to the “BA/MD SOM Director”
  • State reason of appeal
  • Why student believes appeal should be considered
  • Action plan if applicable
  • Supporting documentation if applicable
  • Include closing with UNM email
  • Student ID number
  • Email to SOM Director, copy Program Coordinator for record keeping

V. Appeal of BA/MD SOM Director's Decision

In the cases of appeals of medically‐related petitions, the Executive Director will review the appeal and make a decision within 10 business days to sustain or overrule the decision of the Student Petition Committee and/or BA/MD SOM Director. The appeal decision of the Executive Director is the final decision for the UNM Combined BA/MD Degree Program.

VI. Academic Probation

The CCSP Eligibility & Professionalism subcommittee monitors student progress in the curriculum and may impose academic probation in response to deficiencies in performance. Academic probation imposes an educational prescription that, in the opinion of the CCSP, is necessary in order to improve the student’s performance and succeed in passing Phases 1‐5 of the Student Progress and Evaluation Policy (SPE). Academic probation requires a mandatory meeting with the student’s BA/MD advisor. The requirements may include, but are not limited to: requiring a student to take a specified course, narrowing the choice of elective courses open to a student, mandatory tutoring and office hours visits, all of which will be included in an educational prescription in which the student agrees to take certain actions in order to  continue in the program. Academic probation in the BA/MD Program is independent of academic probation in the University of New Mexico.

Timely Notification:
The CCSP Eligibility and Professionalism subcommittee will meet within five days of the date in which grades are officially posted by the UNM Registrar for the Fall, Spring and Summer Terms to discuss the BA/MD students’ academic status. Within two days of this meeting, an email will be sent to the student by the Leader of the CCSP Eligibility & Professionalism subcommittee, informing students of their probation status, and cc’ing BA/MD advisors and CCSP Co-Chairs.

As discussed below in Section VII, the student may seek review of the CCSP’s decision to impose academic probation pursuant to Section VII herein. Pending final resolution of an appeal, CCSP’s decision may take effect in the interim if CCSP so decides.

VII. Appeal of CCSP Eligibility & Professionalism Subcommittee Decision Imposing Academic Probation

A student who disagrees with CCSP’s decision to be placed on academic probation is entitled to appeal that decision to the BA/MD SOM Director. The request for an appeal must be made in writing, stating the reasons why the student disagrees with CCSP’s decision, and must be received within 15 business days from the day the CCSP’s probation letter was emailed. Should the student fail to notify the SOM Director in writing of his/her appeal within 15 business days, this shall be considered a waiver of his/her right to an appeal and CCSP’s decision shall become final for the BA/MD Program. The SOM Director will review the appeal and make a decision within 10 business days to sustain or overrule the decision of CCSP Eligibility and Professionalism subcommittee. The decision of the BA/MD SOM Director is final and not subject to further appeal by the student. 

  • Date
  • Address to the “BA/MD SOM Director”
  • State reason of appeal
  • Why student believes appeal should be considered
  • Action plan if applicable
  • Supporting documentation if applicable
  • Include closing with UNM email
  • Student ID number
  • Email to SOM Director, copy Program Coordinator for record keeping

VIII. Release From the Program

Failure to meet academic, ethical, or professional standards as set forth in the Continuous Eligibility Requirements and/or the Student Progress & Evaluation Policy may constitute grounds for termination from the BA/MD Program (but not necessarily from the University of New Mexico).

Based on its review, the CCSP Eligibility and Professionalism subcommittee will decide whether or not to release the student by majority vote. Within 15 business days of the CCSP meeting at which CCSP votes to release, the student shall be notified of the decision with the specific reasons for release by certified letter from the Chair of the CCSP Eligibility and Professionalism subcommittee.

As discussed below, the student may appeal the CCSP Eligibility and Professionalism subcommittee decision to release. The student may seek review of the CCSP’s decision to release pursuant to Section IX.

IX. Appeal of CCSP Eligibility & Professionalism Subcommittee Decision Imposing Release From Program

A student who disagrees with their release from the Program by the CCSP Eligibility and Professionalism subcommittee is entitled to appeal that decision to the BA/MD SOM Director. The request for an appeal must be made in writing, stating the reasons why the student disagrees with CCSP’s decision, and must be received within 15 business days from the day the release letter was received. The student will be given the opportunity to meet with the SOM Director to discuss their appeal. Should the student fail to notify the BA/MD SOM Director in writing of his/her appeal within 15 business days, this shall be considered a waiver of his/her right to an appeal and CCSP’s decision shall become final for the BA/MD Program.

  • Date
  • Address to the “BA/MD SOM Director”
  • State reason of appeal
  • Why student believes appeal should be considered
  • Action plan if applicable
  • Supporting documentation if applicable
  • Include closing with UNM email
  • Student ID number
  • Email to SOM Director, copy Program Coordinator for record keeping

The BA/MD SOM Director will review the appeal and make its decision within 10 business days to sustain or overrule the decision of CCSP.

If the release is upheld by the BA/MD SOM Director, the student has the right to appeal to the BA/MD Executive Director. The appeal decision of the Executive Director is the final decision.

X. Appeal of CCSP Eligibility & Professionalism Subcommittee Decision

A student who disagrees with CCSP's Eligibility & Professionalism subcommittee's decision is entitled to appeal that decision to the BA/MD SOM Director.  The request for an appeal must be made in writing, stating the reasons why the student disagrees with CCSP's decision, and must be received within 15 business days from the day the CCSP's decision notification was emailed. Should the student fail to notify the BA/MD SOM Director in writing of his/her appeal within 15 business days, this shall be considered a waiver of his/her right to an appeal and CCSP's decision shall become final for the BA/MD Program. The BA/MD SOM Director will review the appeal and make a decision within 10 business days to sustain or overrule the decision of CCSP Eligibility and Professionalism subcommittee. The decision of the BA/MD SOM Director is final and not subject to further appeal by the student. The appeal should include the following in an attached word document and sent directly to the BA/MD Program Coordinator and the SOM Director via email.

  • Date
  • Address to the "BA/MD SOM Director"
  • State reason of appeal
  • Why student believes appeal should be considered
  • Action plan if applicable
  • Supporting documentation if applicable
  • Include closing with UNM email
  • Student ID number

XI. Appeal of SOM Admissions Committee Transition Decision

Reasonable deviations from the policies and procedures in this handbook will not invalidate a decision by the BA/MD program concerning a student unless significant prejudice results. For good cause, the time limits for committee decisions to be made can be extended. Good cause includes, but is not limited to, the fact that a deadline falls during school holidays, vacations or summer session if parties or decision makers are absent from the BA/MD Program. Any such time extension will be communicated in writing to all interested parties and the decision will be made thereafter as expeditiously as possible. The University of New Mexico BA/MD Program reserves the right to make changes to any of the policies, procedures, codes, standards, requirements or services included in this handbook as it deems necessary, with the changes applicable to all students in the BA/MD Program.

XII. General Provisions

Reasonable deviations from the policies and procedures in this handbook will not invalidate a decision by the BA/MD Program concerning a student unless significant prejudice results.

For good cause, the time limits for committee decisions to be made can be extended. Good cause includes, but is not limited to, the fact that a deadline falls during school holidays, vacations or summer session if parties or decision makers are absent from the BA/MD Program. Any such time extension will be communicated in writing to all interested parties and the decision will be made thereafter as expeditiously as possible.

The University of New Mexico BA/MD Program reserves the right to make changes to any of the policies, procedures, codes, standards, requirements or services included in this handbook as it deems necessary, with the changes applicable to all students in the BA/MD Program.


student petition and appeal flow chart

committee appeal flow chart